Executive Assistant

EXECUTIVE  ASSISTANT (FULL-TIME)

Able South Carolina (Able SC) is South Carolina’s premier organization promoting disability rights, independence, and equity for individuals with disabilities. Serving throughout the state, Able SC promotes individual leadership and creative teamwork and cultivates a shared pride in the future of an inclusive state.

Able SC offers a competitive salary with benefits including health, dental, vision, life, Employee Assistance Program, and contribution to a retirement plan. Paid leave includes vacation, sick leave, and 21 holidays annually.

PURPOSE OF THE POSITION:

Job Summary: The Executive Assistant provides high-level administrative support to the President & Chief Executive Officer (CEO), primarily by managing calendars, scheduling meetings, and prioritizing tasks. The role ensures the efficient use of the President & CEO’s time by understanding departmental priorities and ongoing projects. In addition, this role supports the SC Statewide Independent Living Council, as well as other key organizational functions.

TO APPLY: Please email your cover letter and resume to jobs@able-sc.org.
No phone calls, please. People with disabilities are encouraged to apply.

Location: Columbia, SC

Hours: Full-time, flexible work schedule; 34-40 hours per week.

Salary Range: $42K-$58K annually, depending on experience and qualifications.

ESSENTIAL DUTIES:

• Calendar and Schedule Management: Oversee the President & CEO’s calendar, ensuring appointments and meetings align with priorities. Coordinate and schedule meetings, events, and travel arrangements.
• Correspondence Management: Open, sort, and distribute correspondence (emails, faxes, and postal mail), preparing confidential communications for review and approval.
• Board and Council Coordination: Coordinate meetings for the Able SC Board of Directors, including agenda preparation and logistics.
• Council Administration: Oversee governor-appointed council email communications, coordinate council meetings, and prepare necessary reports. Maintain and update the Council’s website and social media platforms, ensuring that all information is accurate and current.
• Office Management: Ensure the smooth operation of office equipment, troubleshoot malfunctions, and coordinate maintenance or repairs. Maintain office inventory and supplies, anticipating needs and placing orders as necessary.
• Event Planning Support: Support the planning, coordinating, and executing of various events, including staff events, fundraising initiatives, and conferences.
• Independent Project Work: Handle special projects independently, demonstrating the ability to manage multiple tasks and prioritize effectively.
• Carry out additional assignments as delegated.

SUPERVISORY RESPONSIBILITIES: None.

QUALIFICATIONS:

• Bachelor of Arts or Bachelor of Science (BA/BS) in Business Administration or related field. Education may be substituted for experience.
• Proven experience in an administrative or executive assistant role.
• Ability to maintain confidentiality and handle sensitive information with discretion.
• Excellent communication and writing skills.
• Ability to work independently and take initiative on projects.
• Superior organizational skills, attention to detail, and ability to prioritize and manage multiple tasks.
• Problem-solving ability.
• Advanced Microsoft Office experience.
• Must have a positive attitude.
• Knowledge of disability rights and IL philosophy is required.
• Experience with working in teams to accomplish goals.
• Experience in the delivery of presentations and training to groups required.

COMPETENCIES:

• Organization: Handles multiple schedules and task lists, manages several projects simultaneously, and keeps track of the President & CEO’s information and records.
• Excellent Communication Skills:  Ability to present ideas clearly and effectively in all forms of communication. Able to edit and adjust language or terminology to meet the audience's needs or as appropriate; ability to use correct grammar, organization, and structure.
• Information/Records Administration: Ability to compile, assimilate, organize, and analyze printed and electronic information.
• Planning: Ability to develop ideas into action plans and coordinate the actions through implementation.
• Attention to Detail: Extremely carefully addressing all aspects of each work assignment to produce excellent work and avoid negative outcomes.
• Reliable: Demonstrates a high level of dependability in all aspects of the job.
• Discretion: Ability to keep private information confidential.
• Integrity/Honesty: Foster a high standard of ethics and instill mutual trust and confidence.
• Adaptability & Flexibility: Adjusts planned work by gathering relevant information and applying critical thinking to address multiple demands and competing priorities in a changing environment.
• Interpersonal Skills: Conveying, persuading, and negotiating information and ideas to individuals or groups.
• Time Management: Uses available time in an effective way through a process of organizing/planning how much time to spend on specific activities.
• Adept in Technology: Uses computer and other technology optimally to perform job tasks efficiently and effectively.
• Problem Solving: Ability to identify and understand issues, problems, and opportunities; determine course of action; develop appropriate solutions.
• Professional: Thinks carefully about the likely effects of one’s words, actions, appearance, and mode of behavior on others.
• Excellent Judgement: Accurately assesses situations, seeks new information if necessary, and applies all available information to reach sound conclusions/formulate effective responses.
• Teamwork: Promotes cooperation and commitment within a team to achieve goals and deliverables.
• Multitasking: Ability to manage multiple responsibilities at once by focusing on one task while keeping track of others.
• Self Management: Organizes and plans for task accomplishment; manages time and works diligently to complete assigned work/fulfill responsibilities.
• Emotional Intelligence: Capacity to recognize their feelings and those of others and to manage emotion effectively in ourselves and our relationships.
• Perseverance: Pursues everything with energy, drive, and a need to finish; stays focused on the goal despite setbacks or rejection.
• Resourceful: Ability to figure out how to get over, around, or through barriers to success.
• Anticipates Needs: Ability to address the President & CEO’s needs, even before they know them.
• Stress Tolerance: Maintains composure in highly stressful or adverse situations..
• Personality: A sense of humor and the personal qualities of integrity, humility, entrepreneurial spirit, calm under fire, and commitment to striving for continuous improvement.
• Organization Awareness: Ability to use knowledge of the organization's workings, structure, and culture to solve problems and accomplish goals.

Able South Carolina is an equal opportunity employer and does not discriminate based on race, gender, age, disability, religion, or national origin.